Date: 8/27/9 6:30
Location: NesTek
Executive Board Attendees: Bill, Steve, Dimitri, Tom, Mark, Vance
Absent: Brent
Additional Attendees: Chris Atkins, Kevin Armstrong
Minutes Recorder: Bill
- Reviewed/revised meeting agenda.
- Reviewed and revised previous meeting’s minutes. Noted that Web Master should be considered a Committee Chair, not part of Executive Board. Group name is Rochester Java Users Group.
- Decided that Wednesday is more convenient day for general meetings.
- Mark and others commented that all mail did not reach them.
- Mark distributed Presentation Evaluation Form. Board reviewed and suggested some changes.
- Discussed RJUG Web site. Suggestions were made to:
- Improve download time by simplifying graphic content.
- Member page should list only name and organization/employer.
- Only authorized vendor logos should be used.
- Add a "Members’ Comments/Reviews" page.
- Get ISP to provide page hit analysis
- Add links to other user groups’ pages, especially the JavaSoft JUG page.
After changes are made, Board agreed pages should be published online.
- Vance reported insurance may cost $300-400/yr. Board asked for competitive quotes.
- Reviewed proposed code of ethics. One change suggested. Board voted to adopt revised code.
- Discussed proposed by-laws. Numerous changes were suggested. Updated version to be distributed for consideration at next meeting. Consensus was that lawyer will be required to review by-laws and other documents. All members urged to identify lawyers who can work for free.
- Dimitri presented list of members who volunteered for presentations. Discussed idea of 2 technical breakout sessions at each general meeting: advanced and novice. Proposed meeting organization:
- General Business
- Vendor Presentation
- Member Project Story
- (2) Technical Breakout Sessions
Board liked idea of inviting Robert Martin to October general meeting.
Discussed agenda for next Board meeting. Items include:
- Revised by-laws
- Articles of Incorporation
- Plan September meeting
- Insurance
|
Action |
Who |
Due |
|
Check with Oracle on Wednesday meeting dates. |
Steve |
9/3 |
|
Build online version of Presentation Evaluation form. |
Kevin |
|
|
Re-send member database file. |
Steve |
9/3 |
|
Set up jug-exec@nestek1.com distribution list for Board broadcast messages. |
Chris Atkins |
9/3 |
|
Update & publish web pages. |
Web Masters |
8/29 |
|
Check on vendor logos for web pages. |
Mark |
|
|
Get multiple insurance quotes. |
Vance |
9/3 |
|
Revise and publish code of ethics. |
Steve, Bill |
9/3 |
|
Send test messages to Board and verify responses. |
Chris |
8/29 |
|
Check for uniqueness of RJUG name for URL. |
Bill |
9/3 |
|
Register RJUG domain name. |
Bill |
|
|
Identify RJUG lawyer candidates |
all |
9/3 |
|
Update by-laws, redline and distribute. |
Bill |
8/29 |
|
Contact Robert Martin for October meeting. |
Dimitri |
9/3 |
|
Distribute proposal for September meeting. |
Dimitri |
9/2 |